Staff Rota Cost Calculator

See what a week's rota really costs, including employer costs, before you publish it.

Employer pension contribution %

Employer National Insurance %

NI-free pay per week £ (secondary threshold)

Holiday pay % (accrued)

Name / roleHourly rate £Hours this weekBasic payFull cost

Total hours0

Basic wages£0.00

Full weekly cost£0.00

Wages as % of takings–

Expected weekly takings (excl. VAT) £

Full cost = pay + employer NI on pay above the weekly threshold + pension + holiday accrual. Rates are 2026/27 defaults; check current HMRC figures. A healthy wage bill in a UK café or bar is usually 25–35% of takings. Nothing is saved or sent.